Certified Meeting Professional (CMP) Practice Exam

Why is it important for event sponsors to keep records of temporary on-site staff?

1. For tax purposes

2. To maintain safety compliance

3. To uphold workers' compensation coverage

4. To ensure customer satisfaction

The correct answer is: To uphold workers' compensation coverage

Keeping records of temporary on-site staff is vital for maintaining workers' compensation coverage. This protection ensures that if an employee gets injured while working at an event, they are covered for medical expenses and lost wages. Proper documentation of staff roles, hours worked, and personal information helps organizations demonstrate compliance with regulations and facilitate any claims that may arise. Maintaining accurate records also supports a clear audit trail, which is essential for proving that necessary measures have been taken to fulfill workers' compensation obligations. This is particularly crucial in environments like events, where the demand for temporary staff can be high, and ensuring their safety and legal protection is paramount. While aspects like tax purposes, safety compliance, and customer satisfaction are important in their own right, they do not specifically address the critical need for managing liabilities and ensuring legal protections associated with the workforce present at an event.