Certified Meeting Professional (CMP) Practice Exam

When are Banquet Event Orders (BEOs) typically sent to the event professional?

1. A week before the event

2. 30 days before the start date

3. Immediately after booking

4. 3 days before the event

The correct answer is: 30 days before the start date

Banquet Event Orders (BEOs) are critical documents that outline the details of an event, such as menu selections, room setups, and audiovisual needs. Typically, these orders are sent to the event professional about 30 days before the event is scheduled to begin. This timing allows adequate opportunity for the event professional to review the details, make necessary adjustments, confirm arrangements with vendors or facilities, and ensure that everything aligns with the client's expectations. Receiving the BEO in advance is essential for effective planning and execution, facilitating any last-minute changes and allowing for contingency planning if needed. This timeframe strikes a balance between ensuring that all details are finalized while still allowing time for adjustments to be made.