Certified Meeting Professional (CMP) Practice Exam

What should be done at the pre-con meeting regarding dietary needs?

1. Confirm dietary needs and staff awareness

2. Conduct attendee surveys

3. Finalize event location

4. Choose entertainment options

The correct answer is: Confirm dietary needs and staff awareness

Confirming dietary needs and staff awareness during the pre-con meeting is crucial for ensuring that all attendees have their dietary restrictions and preferences adequately accommodated. This approach helps to guarantee that any specific requirements, such as allergies, vegetarian or vegan preferences, and other dietary limitations, are communicated clearly to the catering team and relevant staff members. By addressing these needs in advance, planners can minimize the risk of oversights and enhance the overall attendee experience. This proactive step also fosters an inclusive environment, making all participants feel considered and valued. Ensuring that staff is aware of these dietary needs enables them to respond appropriately during the event, maintaining a smooth flow and reducing potential issues on the day of the event. While conducting attendee surveys can provide valuable information, it is typically part of an earlier phase in the planning process and should have been completed prior to the pre-con meeting. Finalizing the event location and choosing entertainment options are also essential tasks, but they do not directly address the critical aspect of dietary accommodations that directly impact attendee satisfaction and health.