Certified Meeting Professional (CMP) Practice Exam

What is the purpose of having goals and objectives within a communication plan?

1. To restrict information flow

2. To ensure focus on a single task

3. To guide the project manager and stakeholders

4. To limit communication frequency

The correct answer is: To guide the project manager and stakeholders

The purpose of having goals and objectives within a communication plan is to provide clear direction and guidance for the project manager and stakeholders. These goals serve as a roadmap, outlining what the communication efforts aim to achieve, ensuring that everyone involved has a shared understanding of the desired outcomes. By defining these elements, the project manager can align the communication activities with the overall project objectives, fostering better collaboration and engagement among stakeholders. Establishing goals and objectives enhances the effectiveness of the communication by targeting specific audiences and tailoring messages to meet their needs. This clarity improves the likelihood of successful communication, ensuring that critical information is conveyed effectively to those who need it, ultimately contributing to the success of the project. The other choices suggest limiting or narrowing communication, which contradicts the essential purpose of a communication plan. Goals and objectives should facilitate open, focused, and relevant communication rather than restricting it. They are designed to enhance understanding and engagement, not isolate individuals or tasks.