Certified Meeting Professional (CMP) Practice Exam

What is the purpose of collecting emergency contact information during orientation?

1. To comply with insurance requirements

2. To ensure convenience for coordinators

3. To address urgent needs during events

4. To inform human resources

The correct answer is: To address urgent needs during events

Collecting emergency contact information during orientation is primarily aimed at addressing urgent needs during events. Having reliable emergency contacts readily available allows coordinators and staff to act swiftly in case of any incidents that might require immediate assistance or intervention. This proactive measure ensures that the right people can be notified quickly, which is crucial for the safety and well-being of attendees. While complying with insurance requirements, ensuring convenience for coordinators, and informing human resources might be important considerations in different contexts, the central focus here is on ensuring that there is a clear line of communication established for emergencies. This not only enhances the security of participants but also fosters a culture of preparedness within the organization.