Certified Meeting Professional (CMP) Practice Exam

What is the main function of the procurement role in event management?

1. Managing attendee registration

2. Sourcing, contracting, and payment

3. Developing the event schedule

4. Auditing participant feedback

The correct answer is: Sourcing, contracting, and payment

The procurement role in event management is primarily focused on sourcing, contracting, and payment. This function involves identifying suppliers or vendors that can meet the needs of the event, negotiating contracts to secure the necessary goods or services, and ensuring that payments are processed efficiently. Procurement is crucial for establishing relationships with vendors, securing favorable terms, and managing financial aspects related to event resources, which ultimately contributes to the overall success of an event. Other roles, such as managing attendee registration, developing the event schedule, and auditing participant feedback, serve different important functions in the event management process, but they do not encapsulate the primary responsibilities of procurement. Each of these roles focuses on specific areas of the event planning lifecycle, while procurement is comprehensive in overseeing the acquisition and management of resources essential for the execution of the event.