Certified Meeting Professional (CMP) Practice Exam

What is the first step in determining food and beverage requirements for an event?

1. Choosing a catering company

2. Outlining the program schedule

3. Setting the budget

4. Surveying attendee preferences

The correct answer is: Outlining the program schedule

The first step in determining food and beverage requirements for an event is outlining the program schedule. The program schedule serves as a foundational framework that dictates when various elements of the event will occur, including meal times, breaks, and networking opportunities. By understanding the flow and timing of the event, you can make more informed decisions about what types of food and beverage services will be most appropriate. This ensures that the culinary offerings align with the overall event experience and logistical considerations, such as the pacing of the agenda and the energy required from attendees at various points throughout the event. Although other factors, such as budget considerations and attendee preferences, are significant and typically follow the initial scheduling phase, starting with the program schedule allows for a more cohesive and organized approach to planning food and beverage services. This strategic overview ultimately shapes the catering decisions that will best support the objectives of the event.