Certified Meeting Professional (CMP) Practice Exam

What is a frequent error related to meal guarantees during event planning?

1. Relying on historical data without review

2. Overestimating guest preferences

3. Not confirming dietary restrictions

4. Underestimating meal quality assurance

The correct answer is: Relying on historical data without review

Relying on historical data without review is indeed a common mistake in meal guarantees during event planning. This approach implies that planners may assume past attendance or preferences will accurately predict future needs without considering changes in attendee demographics, preferences, or external factors such as cultural shifts or trends. Each event is unique, and while historical data can provide a reference point, failing to conduct a thorough review or adjustment based on the specific context of the current event can lead to inaccuracies in meal guarantees. This can result in insufficient food for attendees or inappropriate menu choices, ultimately impacting the overall event experience. In contrast, overestimating guest preferences might lead to excess catering, while not confirming dietary restrictions could potentially alienate or endanger attendees with food allergies. Underestimating meal quality assurance focuses on ensuring food safety and standards but does not directly relate to the guarantee numbers themselves.