Certified Meeting Professional (CMP) Practice Exam

In which phase of the event planning process is technology considered a stakeholder?

1. During budgeting

2. During the planning stages

3. After attendee registration

4. After the event conclusion

The correct answer is: During the planning stages

The phase of the event planning process where technology is considered a stakeholder is during the planning stages. This is a crucial time when decisions are made about the event's overall structure, including the selection of tools and technology that will be utilized throughout the event. By involving technology early in the planning stages, event planners can ensure that the systems and tools chosen align with the event's goals and objectives. For instance, this may involve selecting an appropriate event management software, registration platform, or communication tools that facilitate interaction before, during, and after the event. Furthermore, anticipating technological needs and potential challenges at this stage allows planners to implement solutions proactively. In contrast, considering technology during budgeting focuses more on costs rather than strategic planning, while addressing it after attendee registration or after the event conclusion does not allow for effective integration into the event's operational framework. This makes the planning stage the most logical and effective time to view technology as a stakeholder, ensuring a smoother event execution and better overall experience for attendees.